The facility rental fees include the use of the entire Tibbetts Creek Manor, backyard and parking lots for the specified blocks of time. The manor's capacity is 175 people in the spring and summer and 130 people in the fall and winter.
These fees also include staff to set up and tear down all facility-owned equipment and use of equipment. Audio or visual and sound system equipment is available for an additional fee.
All charges include tax. There are no additional service or corkage fees.
Event Operating Hours
You may select your nine-hour block within these event operating hours. Additional time may be added based on availability. Extended rental hours beyond the times listed below may be granted on a case-by-case basis based on staff availability.
Tibbetts Creek Manor is not available for bookings on the following holidays:
Events scheduled on holidays not listed above will be accepted on a staff-available basis. All holiday bookings will pay an additional $250 fee to cover increased holiday labor costs.
Events booked on holidays that land on a Monday, Tuesday, Wednesday or Thursday will be charged the Friday/Sunday rate plus the $250 holiday fee.
Events booked on holidays that land on a Friday, Saturday or Sunday will pay that day's standard rate plus the $250 holiday fee.
2018 Nonprofit Rates
Local Issaquah nonprofit organizations, as evidenced by 501(c)3 certificate, that give 60 percent of their profits back to the Issaquah community, are given 50 percent off of the facility rental rate when booking no earlier than two months before the event date. This is available on all days except on Saturdays. A nonprofit organization can still book an event on a Saturday, but must pay full price for the rental. On any day of the week, a nonprofit group would pay a full price deposit, labor fee and insurance fee. Nonprofits, like all other groups, must supply or purchase adequate insurance. This discount is not available to private individual’s events, such as weddings or celebrations.
Rental Fee Information
Invoices will be mailed by the City of Issaquah for the remaining charges with the option to submit payment via check or alternate credit card. Renter expressly agrees that failure to supply check or alternate credit card payment for remaining invoiced fees (for a current or cancelled event) by the required due date will result in forfeiture of reserved date(s) and payments made.
Payment Due Dates
Four months (120 days) prior to event date
Cancellation of any event must be made in writing by contract signee via email or standard mail to City of Issaquah Parks & Recreation Department. A response in writing via email or standard mail must be sent by the City of Issaquah acknowledging and confirming the cancellation.
Renter is responsible for the following financial penalties upon confirmed cancellation:
Any form of refund is refunded only to the contract signee. Fees cannot be transferred, sold, auctioned or gifted to any other person.
The City of Issaquah is not responsible for reimbursement of items purchased by renter in association with the scheduled event such as insurance, vendor or service charges, equipment rental charges, permit or licensing fees, etc.
Event Date Changes/Transfer Fees
Date change requests must be made in writing by contract signee via email or standard mail to the City of Issaquah and a response in writing via email or standard mail must be sent by the City of Issaquah acknowledging and confirming the request.
Upon receipt of written date change request, renter will be given two weeks from that date to confirm in writing the new date selection.
If new date is not confirmed within two weeks, the original contract and event will be cancelled and standard cancellation policy penalties will apply (please see above).
Event date changes will be accepted one time per contract within six months of the original date (no longer).
A new contract will be required if the event date jumps to a different year. New secured event date will reflect possible new and increased rental rates. Written confirmation will act as an addendum to original contract.
Additional date changes will require cancellation of original contract (cancellation policy applicable) and re-booking with a new contract and deposit.
If a date change is made, the renter is responsible for the following financial penalties:
Transfer penalty fees are due 30 days after new date is confirmed. Failure to supply payment by requested due date will result in an immediate charge to the credit card provided at booking.
Event date change and cancellation requests due to death or major incapacitation of an immediate family member (occurring within 120 days of the scheduled event) may receive circumstantial penalty exceptions if medically substantiated with proper documentation i.e. death certificate or doctor's note, and must be submitted within the time parameters set by the Rental Office.
Event date change and cancellation requests due to deployment of honoree or immediate family member, may receive circumstantial penalty exceptions upon written proof, i.e. deployment paperwork, of which must be submitted within the time parameters as set by the Rental Office.